The current system is a manual
system or a semi-automated system. Manual system involves paper work in the
form of maintaining various files and manuals. Maintenance of critical
information in the files and manuals is a risk involved and a tedious process.
The existing automated system is a standalone system or a LAN based system and
booking is in the form of e-mail.
The Main Objective of this System is
to design a system to accommodate the needs of guests in the hotel. This
application helps a customer to know about the hotel information and can
reserve rooms throughout the globe irrespective of the location. This is a
computerized system to make room reservations, keep room bookings and
availability details up-to-date.
Existingsystems
The present system is a manual system or a semi-automated system. Manual
system involves paper work in the form of maintaining various files and
manuals. Maintaining critical information in the files and manuals is full of
risk and a tedious process.
The existing semi-automated system is a stand alone
system or a LAN based system and booking is in the form of email. The hotel
booking email contains the requested booking dates and the number of rooms
required, along with the customer contact details.
At the day break he has
to update the database.
The disadvantages of
the manual process are
1.
Time
consuming and a tedious process
2.
No
instantaneous updates of the room status.
3.
No
instantaneous updates on the user details and user statistics.
4.
Involved
a lot of paperwork that was prone to risk of losing it easily.
5.
Communication
was not clear, slow and led to misunderstanding.
6.
Files
and manuals lacked authentication and authorization.
7.
Information
recording in manuals was not accurate because there were no validations.
The disadvantages of
the semi-automated system are:
1.Reservation through email.
2.Room amendment is not a easy task
Purpose of the system
The proposed system is to design a
system to accommodate the needs of guests in the hotel and it helps a customer to know about the hotel information and can
reserve rooms throughout the globe irrespective of the location. This
system is an application to manage the hotel operations to know all the data
and process the modules.
This System gives a brief description
about the hotel i.e., about the total number of rooms in the hotel, location of
the hotel, route map of the city showing the route to the hotel…etc and also
gives a brief description about the services offered by the hotel such as the
cab services, food services, laundry...etc.
Registered user can reserve a room
through online and confirm his reservation by paying the advance amount through
credit card and receiving a reference number. User can either cancel the
reservation or can modify through amendment process. Receptionist can
effectively do all his activities through this system i.e., reserving a room
for walk-in customers and do all the check-in, check-out, billing and payment
activities. Receptionist can have all the services provided to guest,
restaurant billing...etc everything in the system. House Keeping Executive can
schedule all the housekeeping activities and to look after the inventory
management. Manager can know the monthly reports regarding the hotel and its
management, its maintenance, expenses and room occupancy details
Advantages of the
proposed system:
1.
Reduces
the complexity present in the manual system and saves time.
2.
Users
can access the required data easily.
3.
It
maintains accurate information.
4.
Provides
instantaneous updated information to all users.
5.
Communication
is fast and clear and avoids misunderstandings.
6.
It
is a computerized system to make room reservations and keep room bookings and
availability of details up-to-date.
7.
Very
economical and user friendly.
System Requirement
Specification:
Hardware
Requirements:
• I2 Processor and Above
• RAM 1GB and Above
• HDD 20 GB Hard Disk Space and Above
Software
Requirements:
• WINDOWS OS (XP service pack 2
/windows 2007 Server)
• Visual Studio .Net 2008(according
requirement)
• Visual Studio .Net Framework (Minimal
for Deployment)
• SQL Server 2008(according
requirement) Enterprise Edition
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