ABSTRACT
The purpose of the Data
Centric Knowledge Management System (DCKMS) is to centralize knowledge
generated by employees working within and across functional areas, and to
organize that knowledge such that it can be easily accessed, searched, browsed,
navigated, and curated.
DCKMS is a web based
application which allows employees of a company to share their knowledge with
others in the company. Also it allows them to search for knowledge assets when
in need. It provides a facility for the employees to register themselves as
‘experts’ as well as search for other ‘experts’ incase of any
problem/requirement in their project. It is a one stop shop for finding
solutions for your problems.
Every employee needs
some help at some point of time. To solve some issues or bugs or problems
employees has to depend upon many sources like internet. This is very difficult
and time consuming task. Also accurate solution may not be available. Data Centric
Knowledge Management System is a perfect solution to overcome the above
mentioned problems. It provides a facility to share your knowledge by
submitting various knowledge assets and to search for assets when in need. It
allows users to search documents based on keywords as well as name of the
author, topic, category etc.
This application allows
users to register themselves as experts in their favorite areas. Also allows
users to find and contact experts in order to seek help from them. This
application provides end to end solution to maintain shared knowledge assets in
a company. It allows K-Team and Experts to evaluate the documents submitted by
various employees before publishing them. Also based on this rating various
awards are being awarded to employees.
This
application maintains the entire data in a centralized and secured database
server to maintain consistency in report generation and allows users to access
from any location. This is an online application that allows multi-user access
of system and to track or manage the data simultaneously. Various roles and
authentications have been provided and access to various areas in the tool is
restricted according to the role given to users.
.
MODULES:
K-Bank Module:This module
handles the document submission and searching for documents using different
criteria like keyword search, topic search, by author name etc.
Document Finder Module
Upload & Download
Module
Admin
Module:This module provides interface to K-Team for initial
screening of documents and assigns evaluators to rate the documents.
User management module
K-Team Documents
initiation module
Documents forwarding
module
Evaluation
Module:This module provides a dashboard for evaluators to
view the documents assigned to them for review and allows them to accept or
reject the document and rate them based on the quality.
Document Evaluation
Documents rating module
Dash Board Module
Reporting Module: This module is responsible in
generating various reports.
User
Report Module
Category
wise documents report module
Ratings
Report module
EXISTING SYSTEM:
Here in the
existing system, the company maintains all the knowledge based documents in a
separate system which will be accessible for all employees through LAN and they
can post their new documents into this and access the earlier documents.
Searching for related documents based on author, technology etc is a time
taking process. Managing the documents category wise and restrict them not to
be accessible based on the user type becomes complicated. This system doesn’t
restrict unnecessary documents to be posted.
Drawbacks:
Ø Difficulty in maintaining security levels for the documents.
Ø Difficulty in browsing, navigating and searching for required
document.
Ø Difficulty in giving ratings for the documents.
Ø Availability of information in this manner is subjected to damage.
Ø Difficulty in restricting the employees not to update the
documents
Ø Difficulty in generating different reports
One way to overcome all
these difficulties is so store all the information in the computer. The computerization helps the users a lot.
PROPOSED
SYSTEM:
The
proposed system is fully computerized, which removes all the drawbacks of
existing system. In the proposed system, it allows different employees of the
company to upload their knowledge document into this system which will be
verified by next level users to avoid unnecessary documents. Also it allows
them to search for knowledge assets very easily when in need. It provides a
facility for the employees to register themselves as ‘experts’ as well as
search for other ‘experts’ incase of any problem/requirement in their project.
It provides a facility for the evaluator to rate the documents posted by the
employees.
Advantages:
Ø It provides a facility a to share knowledge documents across the
company
Ø It allows the employees to upload and download the documents from
their systems
Ø Easy in browsing, navigating and searching for required documents
Ø Provides a facility to restrict the unnecessary documents to be posted
Ø Provides flexible way in generating different reports
Ø By the following the new approach the information can be accessed
from anywhere just with a mouse click. This helps the users by saving lot of
time providing the user with the up to date information Centralized database
helps in avoiding conflicts
Ø This project provides a rich user interface for the user to access
information with least effort (“look and feel”).
Ø It allows to rate the documents at different levels
Ø It allows publishing or rejecting the documents.
SYSTEM
REQUIREMENT SPECIFICATION:
Hardware
Requirements:
Processor : Pentium IV
RAM : 1GB
Hard Disk : 40 GB
Software
Requirements:
Operating System : Windows 2000/XP
Web Server : Apache
Tomcat Web Server
Server side Application Software : Java Server
Pages (JSP)
Client Side Application Software : Java Script, HTML
Data Base : Mysql 5.0
Client Browsers : Internet Explorer 6.0
or Netscape Navigator 4.7
Java Software : Jdk1.5.0
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