District Collectrate Management System (Java projects)

ABSTRACT

The tasks of a district collector are becoming more tedious because of the growing number of people applying for everything to the Collectrate office. The collector is the highest responsible officer who has to take care of everything in his district. As such, a software to assist his duties and automates most of the tasks of Collectrate is highly appreciated. District Collectrate management system is one such website which helps to improve the productivity of district collector’s office people but also it helps the citizens to understand the status of their jobs pending the office.

Types of users:

1)      The administrator who is either the collector directly himself or the management staff at his office who takes decisions on various tasks whether to issue them or not.

2)      The users who have applied for some certificates or projects on which the decisions to be taken by the Collectrate. The users can monitor the status from time to time the proceedings in his/her task.

3)      Police persons who have to visit the users who applied for a passport, verify their address and other history and submit a report to the Collectrate.

Tasks handled by this system:

1.      Issue of various certificates to the applicants.

2.      Issue of passports.

3.      Verification of details of person who applied for passport.

4.      Placing the tenders’ information.

5.      Allotment of tenders to eligible people.

EXISTING SYSTEM:

The present Collectrate system is operating their transactions manually for entering the applicant data regarding any certificate, passing the file to higher authority, verifying the applicant details, approve the certificate.  As and when a applicant wants to know the status of the certificate to which he has applied then he needs to come to collectorate and check the status manually which is a time waste process. Maintaining all the applicant details, their address details, certificate details etc manually are a tedious process. It does n’t provide proper security also.

If an applicant applies for a passport then the collectorate has to enter the applicant details in the database and assign it appropriate police station for further verification. Immediately the responsible police station has to verify the candidate details and send the feedback to collectorate then the passport will be issued to the candidate from collectorate through post.

For completing works in the district the collectorate has to announce the contract work details manually to all the registered contractors for accepting the tenders from the contractors. After accepting the tenders from the contracts the collectorate has to decide to which contractor we have to allot this work based on the amount they have quoted and the no of the days they have quoted to complete the work.

PROPOSED SYSTEM:

The proposed system will be developed on client/server architecture. The user can logon to the internet and view the collectorate from anywhere. On applying, each applicant is assigned a unique id and a password. The user can logon to the server with his Id and check the status of his file. All the applicant files are stored at a centralized database. Files can also move from desk to another very easily. After completion of the verification, the certificate status will be updated so that the applicant get the status fromOnline. It can also store work details, registered contractors details, tenders and their final allotment details at a centralized location with proper security. The system also generates a list of contractors and allows the collectorate to decide about to whom the current work has to be allotted very easily.

The system also allows the passport applicant candidate to check the current status of the passport which includes police enquiry, verification and delivery. One department can move the file to another department and update the status in the previous department.

The objectives of the system are as follows:

1.      The applicant has to enter the applicant details for applying the certificate.

2.      Provide an efficient mechanism to move the files from one department to another very easily. The department person needs to update the current status of the file.

3.      All the details need to be maintained in the database.

4.      Only the authorized person can approve the file and store the details inside the database.

5.      All the tenders are to be accepted from the registered contractors for a specific work between specific dates and show all the tenders in a tabular format

6.      The time limit will be maintained.

7.      Reports will be generated as and when needed.

Merits of the Proposed System:

·         Automate all collectorate transactions

·         Reduce Paper Work

·         Immediate Accessing of Details

·         High Security

·         Providing Accurate Information

·         Providing Overall Reliability

·         Easy to use, effective and efficient

 

 

SYSTEM REQUIREMENT SPECIFICATION:

Hardware Requirements:

Processor                                  :          P IV 1.7 GHz                                      Memory                        :            1GB RAM                 

Hard Disk Capacity                 :          40 GB            

Floppy Disk Capacity              :          1.44Mb                                                Display Card                           :          SVGA

Software Requirements:

Operating System                   :           Windows 2000

Web Application Tools           :           JavaScript, JSP, Apache Tomcat 5.0.25

Internet Tools                          :           Microsoft FrontPage Express

Browsers                                 :           Internet Explorer 6.0

        Back End                                :           Oracle8i                                           

        Documentation                       :           Ms Word 2000